Privacy Policy
GDPR privacy policy: information duty, legal basis, storage and rights.
Jurisdiction: Denmark. Written for Danish law and Danish contract practice.
What is a privacy policy?
GDPR privacy policy: information duty, legal basis, storage and rights.
What the document must contain
- Identification of the responsible company with registration number and contact details.
- The processing activities, services or terms covered.
- Purposes and legal basis for processing personal data.
- Retention periods and recipients, including sub-suppliers.
- The rights of users or data subjects and how to exercise them.
- Complaints channel and the date of the latest update.
Relevant legislation
- GDPR artikel 13-14:
- Oplysningspligt over for de registrerede.
- Databeskyttelsesloven:
- Danske særregler om behandling af personoplysninger.
References are indicative. LegalDock provides templates, not individualized legal advice.
Frequently asked questions
Is a privacy policy mandatory?
For businesses processing personal data or selling to consumers, the documentation is required. Missing documentation can lead to orders or fines from the supervisory authorities.
How often should it be updated?
Whenever processing activities, suppliers or terms change, and otherwise at least once a year. Always state the date of the latest update.
What about sub-processors?
They must be listed, and equivalent data protection obligations must be imposed on them. The customer must be notified before a new sub-processor is used.
How long may we keep the data?
Only as long as the purpose requires, or as long as other legislation requires retention, for example five years under the Danish Bookkeeping Act. State the period concretely.
Must the document be public?
Privacy policies, cookie policies and terms of sale must be available on the website before purchase or collection. A data processing agreement is concluded between the parties instead.
Guide for this template
The template comes with a step-by-step guide explaining every field and what to watch out for before signing.
Open the guide in the editor →